Shadow Program

Please note that UNC Medical Center Volunteer Services does not facilitate shadow placements. If interested in shadowing, please reach out to the respective hospital departments directly to arrange a shadowing experience.

• You do not need to register or apply with volunteer services to shadow. All information on how to proceed is located on this page.
•  BEGINNING OCTOBER 1ST, 2024 PEDS SHADOWING WILL BE TEMPORARILY SUSPENDED THROUGH JANUARY 2025.  PLEASE NOTE THAT NO SHADOW REQUESTS WILL BE PROCESSED AT THIS TIME. CHECK BACK AFTER JANUARY FOR ANY INFORMATION ON WHEN PEDS SHADOWING WILL BE RE-INSTATED.
• Rehabilitation Therapies Shadowing: Click here for more information.
• For shadow requests or questions related to UNC residents, please contact the Office of Graduate Medical Education (GME).

Shadow Visitor Responsibilities and Requirements

1. Read the Shadow Visitor Policies
2. Identify a preceptor and have them complete the steps in the "Preceptor Responsibilities" section below.
3. Once the preceptor submits a shadow visitor request, the shadow visitor will receive an automated email regarding next steps. Shadow visitors can begin completing these steps prior to a request being submitted.
   

   Do I need to complete the requirements?
   Yes	No
   Prospective Employee at UNC Medical Center (has interviewed and being considered for an offer) - Compliance Modules Only UNC School of Medicine and UNC School of Nursing Employees/Students Student/Community Member Certified Clinician	Current Volunteer (actively volunteering) UNC Health Employee (has a UNC Health email) **Must email Volunteer Services once a request is submitted so the request can be processed.

   • UNC Health's Compliance Modules
   • Immunizations and Testing Requirements
     • A healthcare provider can complete the Shadow Visitor Immunization Verification form. Alternatively, the immunization checklist can be utilized to gather immunization records. Both resources can be found HERE.
     • The Shadow Visitor Immunization form cannot be completed by a relative.
     • All records must be in English.
   • TB Testing - Complete either two separate TB skin tests (typically takes about 2 weeks and involves 4 separate visits) or one blood test (may take up to 5 days and require 1 visit). For detailed instructions, please refer to the TB Testing Instructional Video.
     • TB Skin Test Timeline:

   • Visit 1, Day 1	Visit 2, Day 3 (or 48-72 hours after 1st test placed)	Wait at least one week	Visit 3, Day 10	Visit 4, Day 12 (or 48-72 hours after 2nd test placed)
     First TST placed	First TST read/checked		Second TST placed	Second TST read/checked

4. After receiving the automated email, submit all required documentation to Volunteer Services (refer to the email for specific instructions).
   • Volunteer Services will email the shadow visitor if corrections are required. All requirements must be met to obtain a badge.
   • Immunization and testing documentation must be resubmitted for each new request to ensure compliance as some tests may expire and need to be readministered.
   • UNC Health volunteers (actively volunteering) and UNC Health employees must email Volunteer Services so we are aware and can process the request.
5. The shadow visitor and preceptor will be notified by email once the badge is available for pickup.
   • UNC Health volunteers and employees must pick up a shadow badge, regular badges cannot be worn during shadowing.

Preceptor Responsibilities

Complete a Shadow Request Form at least one week (Monday-Friday) prior to the requested shadow date. Requests must be submitted by the Preceptor; Shadow Visitors themselves are not permitted to complete the form.

1. Read the Shadow Visitor Policies.
2. Complete this Shadow Visitor Request Form at least one week (Mon-Fri) in advance.
   • Requests made less than a week in advance will not be processed.
3. The preceptor will receive a confirmation email containing a copy of the responses and the shadow visitor will receive an email containing next steps.
4. The preceptor and shadow visitor will be notified by email once the badge is available for pickup.

Shadow Badge Pickup

Please wait for an email confirmation from Volunteer Services before picking up your badge. It can be collected by the shadow visitor or the designated department representative.

Shadow badges should be available for pickup within 2 business days after all required documentation has been received and processed through Volunteer Services

Hours: Monday – Friday (closed on holidays)

• 9:00am - 12:00pm
• CLOSED 12pm-1pm
• 1:00pm - 4:00pm

Location: The Volunteer Services Office is located on the ground floor of Memorial Hospital. Enter the Chapel Hill Medical Center (101 Manning Drive) via the N.C. Basnight Cancer Hospital or the Women’s Hospital (look for the revolving doors). Once inside, turn left and follow the lobby past the Children’s Hospital information desk. Turn right up the inclined hallway until it ends at Corner Café and then turn left. The office is roughly halfway down that hallway on the left across from the bulletin boards.